Role of host

Whether you are welcoming numerous dignitaries from around the world for a high-level event or hosting an intimate dinner for a couple of close business partners, the importance of being authentic is key. Being a gracious host who makes sure that people feel comfortable in the presence of everyone around will ensure an atmosphere of mutual understanding and encourage genuine interest in others. Try not to struggle with too much fuss and strict protocol during meetings or encounters that do not necessarily require it.

In the previous chapter the role of the protocol officer was described in achieving the goals of an event and making sure that those goals are aligned with the mission and strategy of the organisation by managing hospitality and meaningful encounters. However, it is the host who has the overall responsibility for an event, so his/her role is of vital importance for a good final result. The role of a host is to give his/her guests the right amount of attention. As discussed in the previous chapter, all guests deserve a certain amount of attention and engagement, which is normally based on the echelon they fit in. Co-hosts might assist in making sure that all guests are looked after in a proper manner.

Mutual interest

Either hosting or attending a social diplomatic occasion can often feel like a part of the job. This is of course because it is not just an opportunity to eat and drink well, but a part of a diplomat's or politician's core work to represent their country. While the purpose of the actual event is often to celebrate a holiday or diplomatic ties between countries or with an organisation, the purpose of an invitee attending the event should be aligned with his/her organisation's mandate and interests.

The website of the U.S. State Department indicates how the United States, as host country, shows how meaningful events with mutual benefit can contribute to completing the work of foreign diplomats as ‘guests’ in the country: