Book contents
- Frontmatter
- Contents
- Preface
- Acknowledgments
- 1 Introduction: what can go wrong?
- 2 The decision: to run or not to run
- 3 Scientific and related events: variety delights
- 4 Social events: something for every taste and budget
- 5 The program: how to accommodate pigs in a poke
- 6 Selection of the meeting site: a touch of Russian roulette
- 7 The dates of the meeting: you can't win
- 8 Publications: cruel and unusual punishment
- 9 Selection of participants: how to lose old friends and make new enemies
- 10 Committees: you have to live with them
- 11 Accompanists: you better love'm
- 12 Office and staff: don't take chances
- 13 The budget: a jungle with pitfalls
- 14 Fund raising: some would rather see their dentist
- 15 Allocation of travel support: not much fun either
- 16 Schedule of preparations: from dream to reality
- 17 Announcements, programs, and related information: clarity pays
- 18 Design of forms, nametags, tickets, signs and stickers: how about using common sense?
- 19 Satellite meetings: think twice
- 20 Checklist of important no-nos
- Appendix A Poster presentations
- Appendix B Outline of a general schedule for an international meeting
- Appendix C Excerpts from a letter to prospective panelists of a Colloquium
- Appendix D Excerpts from a letter to the moderators of Colloquia
- Appendix E Invitation to participate in a Socratic Workshop
- Appendix F Excerpts from a letter to leaders of Socratic Workshops
- Appendix G Example of a ‘statement of research interests’ for a Socratic Workshop
- Appendix H Service contract with an exposition service
- Appendix I Contract with a congress hotel
- Appendix J Suggestions for the preparation of abstracts and abstract forms for scientific presentations
- Appendix K Letter with clout to a manuscript delinquent
- Appendix L Schedule for staff of an international meeting
- Appendix M Checklist of equipment and supplies for the registration desk of a major meeting
- Appendix N Equipment and supplies for meeting rooms
- Appendix O Example of a letter/form confirming attendance of prospective participants in various events of a meeting
- Appendix P Calculation of fees
- Appendix Q Suggestions for a hotel reservation form
- Appendix R Summary of daily program schedule
- Index
Appendix F - Excerpts from a letter to leaders of Socratic Workshops
Published online by Cambridge University Press: 11 May 2010
- Frontmatter
- Contents
- Preface
- Acknowledgments
- 1 Introduction: what can go wrong?
- 2 The decision: to run or not to run
- 3 Scientific and related events: variety delights
- 4 Social events: something for every taste and budget
- 5 The program: how to accommodate pigs in a poke
- 6 Selection of the meeting site: a touch of Russian roulette
- 7 The dates of the meeting: you can't win
- 8 Publications: cruel and unusual punishment
- 9 Selection of participants: how to lose old friends and make new enemies
- 10 Committees: you have to live with them
- 11 Accompanists: you better love'm
- 12 Office and staff: don't take chances
- 13 The budget: a jungle with pitfalls
- 14 Fund raising: some would rather see their dentist
- 15 Allocation of travel support: not much fun either
- 16 Schedule of preparations: from dream to reality
- 17 Announcements, programs, and related information: clarity pays
- 18 Design of forms, nametags, tickets, signs and stickers: how about using common sense?
- 19 Satellite meetings: think twice
- 20 Checklist of important no-nos
- Appendix A Poster presentations
- Appendix B Outline of a general schedule for an international meeting
- Appendix C Excerpts from a letter to prospective panelists of a Colloquium
- Appendix D Excerpts from a letter to the moderators of Colloquia
- Appendix E Invitation to participate in a Socratic Workshop
- Appendix F Excerpts from a letter to leaders of Socratic Workshops
- Appendix G Example of a ‘statement of research interests’ for a Socratic Workshop
- Appendix H Service contract with an exposition service
- Appendix I Contract with a congress hotel
- Appendix J Suggestions for the preparation of abstracts and abstract forms for scientific presentations
- Appendix K Letter with clout to a manuscript delinquent
- Appendix L Schedule for staff of an international meeting
- Appendix M Checklist of equipment and supplies for the registration desk of a major meeting
- Appendix N Equipment and supplies for meeting rooms
- Appendix O Example of a letter/form confirming attendance of prospective participants in various events of a meeting
- Appendix P Calculation of fees
- Appendix Q Suggestions for a hotel reservation form
- Appendix R Summary of daily program schedule
- Index
Summary
Dear Colleagues,
Enclosed with this note you will find the preliminary list of prospective participants in your workshop.
Undoubtedly further changes and additions will be requested; in particular, I foresee that some of you may wish to add participants to the list for your Workshop. You are welcome to do so, provided: (a) this person has agreed to participate; and (b) the person has registered, or will pay the fee for delayed registration upon arrival at the meeting. However, after February 15, it will be too late to add names to the printed program since the latter will then go press.
If questions concerning fees should arise, please make it clear to prospective late registrants that there will be no discount bargaining; in fairness to other participants, we must insist on the full payment for delayed registration.
I would like to emphasize that it is not necessary (and for time's sake not even desirable) that the participants introduce themselves with more than a few remarks on their research interests. After all, they should have submitted their ‘statement of research interest’ to you, and everybody should have had time to read the ‘statements’ of the other participants.
When you contact the participants of your Workshop, please include the sample of a ‘statement’ in your mailing.
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- Organizing Scientific Meetings , pp. 157Publisher: Cambridge University PressPrint publication year: 1997